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Rules

  • Student Assessment Policy

    North Coast Medical Training College -Student Assessment Policy

    1.0 Preamble

    This policy document will serve as a guide to all matters related to assessment of individual student’s achievement in professional competences as outlined and described in the curriculum. Naturally it is not possible to cover every aspect of student assessment in this brief guideline. In which case, a lot of issues will be determined on the premise of logic, common sense and the rule of natural justice to all parties concerned.

    2.0 Assessment Methods

    Based on the premise that teaching is the responsibility of the teacher and learning is the responsibility of the student, each one of them has their stake in the outcome of any learning event, and hence assessment of the same. Teachers may want to know the effectiveness of the strategies they have employed in achieving set learning goals and objectives, while the students will be interested in knowing the level they have achieved in terms of competencies learned. These two ways of looking at assessments may necessitate the application of two or more methods of assessment, in our case, Teacher Administered Assessment (TAA) and Self-Administered Assessment (SAA).

    The aim of Teacher Administered Assessments(TAAs) will be to assist students to acquire the necessary competencies that will make them good and resourceful clinicians as envisioned in the programme vision, mission, and broader objectives. They may also include thematic and subject related outcomes.  It will preferably involve more than one teacher to set and administer what will be considered as a credible TAA

    2.1 TAAs should therefore not be confused with simple testing. Rather it involves the whole process of assessing educational achievement of each individual student. It should generally be preceded by a measurement, followed by a grade, and ends with a decision. This can be visualized as: Assessment = Measuring + Grading + Deciding.

    2.1.1 Measuring in this case means – applying a test instrument, as outlined below, to determine the level of learning of a student.

    2.1.2Grading will be based on students’ performance in relation to predetermined standards of performance (criterion-referenced system).

    2.1.3Deciding involves a discussion between a student and faculty on the implication of the grade scored – for example, does it show improvement, decline or none in the student’s performance; and which step is appropriate to take.

    2.2 SAAs, which will be in the form of simple tests, will also be made available on a regular basis, as part of the teaching and learning process. These tests may be paper based, but will as much as possible be computer programmed to enable students self-administer the tests as a way of self-assessment. The outcome of such tests will be part of the student’s portfolio and may be awarded marks based on the portfolio marking scheme.

    3.0 Types of Assessment

    There shall be two ways of assessing student’s educational and professional achievement – Formative and Summative Assessment.

    3.1 Formative assessment will include outcomes of all methods applied, on a continuous basis, to monitor and evaluate individual student performance against set standards, stated in the curriculum as thematic or subject outcomes and to a large extend unit objectives.

    3.2 Summative assessment will include all tests and measures taken to ensure that a student has achieved the required milestones, stated in the curriculum as core tasks ad competences of a Clinical Officer: End of Subject Assessments(ESAS), Promotional Examinations (PES) and End of Course Assessment (ECAS).

    4.0 The Principles of Assessment

    Purposefulness, fairness and objectivity should be the main guiding principles of all types of assessments, and therefore:

    4.1 Assessment should use a cocktail of assessment instruments to measure the whole spectrum of educational objectives and student characteristics set in the curriculum

    4.2 Assessment instruments must be valid, reliable and practicable and should foster and support: critical thinking and problem solving skills, ethical and moral behaviour, lifelong learning and team work.

    4.3 Formative assessment will be given more prominence and therefore contribute 60% of the total course work marks.

    4.4 Summative assessment will contribute 40% of the total coursework mark. This does not mean summative assessment is of less importance, but it is viewed as a final test of the students’ professional abilities rather than the final determinant of student abilities. The difference in weight – 40% versus 60%- is meant to depict and reward the effort expended in summative and formative assessment respectively, rather than act as a normative measure.

    4.5 Adequate opportunity and support should be given to all students to achieve the minimum set standards of the curriculum without bias and regardless of their gender, physical ability or disability, religion or otherwise.

    4.6 Team work amongst the members of each student group will be emphasized, and where possibly group effort will be rewarded with marks, as a way of strengthening and galvanising the educational, social and emotional support that may result from team work. It is expected that the students will guided to play a crucial role of motivating each other to meet the required academic and social goals such as leaving in harmony and avoiding bad or destructive habits.

    5.0 Assessments Methods

    The multiplicity of skills and knowledge, and the attitude we want to build in our students calls for a wide variety of assessment methods.  This calls for careful selection of the most appropriate method(s) for particular assessment needs. The assessment methods will include, and will not limited to: written tests, case studies and presentations, project-based assessments, portfolio assessments, oral examinations, practical examinations / OSCE and clinical examinations.

    6.0 Assessment Tools

    It will be encouraged that as many assessment tools as possible should be used in the assessment of any competencies achieved. Some suggested ones include: multiple choice questions, true-false questions, long essay and modified essay questions, case and assignment presentations; structured check lists, structured and unstructured interviews, etc.

    It will be important that we keep pace with the changing assessment methods and adopt modern evidence based assessment styles and methods, as they evolve and are developed.

    7.0 Grading

    Because of our training system is competence based in orientation, we will use the criterion-based assessment system, i.e. pass or fail. But for the sake of our students who may require their transcripts in the GPA format, we will also grade their performance in GPA system simultaneously.

    7.1 Therefore, the pass or fail will be the criterion for grading all formative and summative assessments. Subsequently, students will be required to pass all assessments, failure to which they will be required to re-sit the failed assessments, as stated below.

    7.2 The pass mark for theory examinations will be 60% while that of the practical examinations will 80%.

    7.3 Students will be allowed to progress to the next year of study with a maximum of only two failed assessments.

    7.4 No student will be allowed to sit for the final college assessment without having passed all prescribed formative and summative assessments of the course.

    7.5 A student, who fails to meet the required threshold after three attempts to re-sit any individual assessment, will be given the following options in order of preference:

    7.5.1 Will be re-assessed in the same domain of learning but using a different assessment method.

    7.5.2 The student can opt to do a serious of self-assessments, in the same domain of learning, to the satisfaction of the teacher, to compensate for the deficit required to meet the minimum pass-threshold.

    7.5.3 The student may be advised to change the course, if possible, with the credit transfer where applicable.

    7.5.4 If the student fails repetitively in many subjects, they may be given the option to discontinue from training but will be given a transcript of all they have done in the cause of study.

     

    7.6 The GPA system will be calculated based on the end of term assessments and will act as a general guide to the student’s performance. It will be based on the following grading system and calculation method.

    7.6.1 Grading System

    Marks (%)

    Grade

    Points

    80 and above

    A

    4

    70  -  79

    B

    3

    50  -  69

    C

    2

    40  - 49

    D

    1

    39 and less

    F

    0

               

    7.6.2 GPA Calculation Formula

    Score out of 100 per subject determines the grade which determines the points. Total number of hours determines relative weight of the points in that subject (number of hours in the subject divided by total hours).The combination of all weighted points gives the GPA.

    GPA = hours subject A * points + hours subject B * points + hours subject C * points

                            Total number of hours subject A + subject B + subject C

     

    7.6.3 GPA Interpretation

    GPA

    Interpretation of performance

    3.5 and above

    Excellent

    3.0 – 3.4

    Good

    2.0 - 2.9

    Average

    1.9 and less

    Below average

     

    8.0 Supplementary Assessment

    Students who fail any assessment will be guided by the following policy guidelines:

    8.1 Every assessment, formative or summative, will be given due significance and importance, and hence will considered as an entity on its own, to be passed or failed. 

    8.2 Students who fail in any assessment(s) will be given amble opportunity and support, including counselling and guidance where necessary, to re-sit for a maximum two more times (excluding the first attempt). A subsequent fail will be interpreted as a serious problem on the part of the student to warrant the following order of actions:

    8.2.1 Convene a departmental academic meeting, chaired by the Head of Department / Director of Academics, to analyse the case and make a tentative diagnosis about the root cause of the problem: e.g. is it a case of repeated failure associated with slow learning abilities, is it a psychological, social, mental illness case. The aim here is to help students and not condemn them without the knowledge of whether their case is redeemable or not. Depending on the outcome of this meeting, evidence should be put together, from performance records and / or inquiries from colleagues and close people to them; or from medical examination in case of suspected mental illness (including drug abuse).

    8.2.2 Supported with found evidence, the Departmental Academic Board will forward the case to the College Board of Management, chaired by the college Director, with the Director of Academics acting as the secretary, plus the other two Directors (i.e Student Welfare and Management and Finance).

    8.2.3 Whatever decision made at this level must be communicated to the parents or registered guardians of the students, or where necessary, the sponsors of the student. Among the actions that can be taken, include:

    8.2.3.1 Caution the student and their parents, guardians or sponsors of the possibility ofthe student overstaying in the college longer in case they are habitual slow learners.

    8.2.3.2 Counselling by an internal or external counsellor depending on the severity of the Psychological or social problem.

    a)     Medical or psychiatric attention may be recommended in cases of mental illness or drug abuse.

    b)     Other appropriate actions, depending on the nature of the problem.

    9.0 Declaration of Assessment Results

    All summative assessment results shall be declared three weeks from the last date of the assessment. Time will be set aside for the teachers to mark, grade and analyse results within that time.

    10.0 Certification and Transcripts

    A proper up to date assessment record (Transcript) of every individual student will be kept by the department. The record should be protected and restricted to changes, except by only a limited number of authorized staff, in this case the class teacher and the director of academics. It is on the basis of this record that certification will be based.

    The certificate given after satisfactory completion of the course work in Clinical Medicine and Surgery course will read “Diploma in Clinical Medicine and Surgery”

    11.0 Assessment Malpractices

    Assessment malpractices can range from not handing in assignments as required and on time; not participating in group work and then expecting to be rewarded like others who actively participate; plagiarism; carrying written material to examination rooms; canvassing during supervised examinations, changing marks, etc. 

    11.1 Any candidate involved in any of these assessment malpractices shall be liable to sanctions and penalties consistent with the gravity of the offense, which at its worst may include suspension or/and expulsion.

    11.2 The Director of Academics, in consultation with academic board members will be responsible for all disciplinary action related to academics and assessments malpractices. 

  • Catering Rules and Regulations

    CATERING RULES AND REGULATIONS

    North Coast Medical Training College

    All students shall:-

    Appear for meals at the prescribed dining hall and at the prescribed time only. Students may be required to produce meal cards or any other identification details as they enter the dinning hall (s).

    Except where good cause is shown, carry no meals or beverages out of the dinning hall. A student who wishes to carry meals or beverage out of the dinning hall shall seek permission of the cateress in charge of the dinning hall and if necessary produce proof from a medical officer.

    Carry no utensils, crockery or furniture out of the dinning hall.

    Desist from entering the kitchen, servers or store without prior permission of the cateress in charge of the dinning hall.

    Any student contravening this rule shall be guilty of misconduct and shall be liable to suspension for a period not exceeding three months.

     

    a. Meal times shall be served only at the prescribed times and no student shall be served outside the meal times except for good cause shown to the cateress.

    b. The class representatives shall inform the catering department of any anticipated delay for meals owing to academic or official functions.

    c. If for whatever reason meals are not ready during the prescribed meal times, students shall exercise patience and restraint and partake of the available food.

    d. Menus are subject to change in lime with seasonal abundance of foodstuffs.

     

    Only meals on the menu shall be served and there shall not be provided special diet for any student except for good cause or on medical grounds proof whereof shall be required. A student who is provided with special diet may be required to meet the extra cost of preparing the same.

     

    Student shall keep dining floors and tables clean and observe dining etiquette while in the dining hall.

    a. Students shall not bring visitors into the dining hall(s) save for guests who may be allowed during special functions with prior permission of the administration.

    b. Any student who contravenes this rule shall be guilty of misconduct and shall be liable to suspension for a period not exceeding three months.

     

    Students shall not be allowed into the dining hall(s) or served while dressed in pajamas, night dresses, sandals, lab coats, hats or any other inappropriate clothing.

     

    Whenever students for any acceptable reason require packed lunch/meal the same shall be requested from the cateress in writing at least three days in advance.

     

  • College Rules and Regulations

    North Coast Medical Training College

     

    College Rules and Regulations

    PREAMBLE

    1. The rules and regulations are made by the Board of Management in consultation with the Academic Committee and in line with the mission, vision and values of North Coast Medical Training College to govern the conduct and discipline of the student.
    2. These rules and regulations shall come into effect on 1st September 2012 and shall be binding upon every student of the college upon registration and for as long as such student remains so registered.
      1. Every student shall, before being registered, be required to read these rules and regulations and sign a declaration appended hereto confirming that the student has understood the meaning, tenure and purport of the same and that he/she undertakes to be bound thereby.
      2. Failure or refusal to comply with clause (a) hereinabove may constitute ground for denial of registration by the college.
    3. Nothing in these regulations shall be construed to preclude the college from requiring any student to execute any bond assurance and/ or undertaking to be of good conduct throughout his/her stay at the college.
      1. Such bond assurance or undertaking when required and executed shall have the same effect as if it were part of these regulations.

     

    1.0 INTERPRETATION

    Of these rules unless the context otherwise required:

    “Board of Management“ Means the Board of Directors of North Coast Medical Training College and any additional person selected into the Board of Management as per the constitution of the College.

    “College” Means the North Coast Medical Training College.

    “Managing Director” Means the person who is acting as the Chief Executive Officer of the North Coast Medical Training College.

    “Student” Means a person who is undertaking studies at the North Coast Medical Training College.

    “Misconduct” Means a contravention of these rules for which a caution, warning or a penalty of suspension or expulsion can be prescribed, depending on the seriousness of the misconduct.

    “Month” Means calendar month.

    “Hostel” Means any structure or building wherever located used solely and exclusively for the purposes of housing North Coast Medical Training College students whether or not such structure or building is owned by the North Coast Medical Training College.

    “Deferment” Means delay of studies or any part thereof, at the beginning or at any time before completion of the course.

     

    2.0 ORGANIZATION OF STUDENTS

    1. There shall be established in the college an organization of students whose objectives shall be:
      1. The promotion of the welfare of the students of the college.
      2. The promotion of the academic welfare of the students of the college; and
      3. The development and encouragement of worthy traditions of the social and academic life in the college.

     

    1. The organization of students shall determine its own organs and procedures and in particular, shall promulgate a constitution setting out clearly:
      1. Officers of the organization;
      2. The duties and powers of such aforesaid officers;
      3. The frequency of and procedures of meetings; and
      4. The purpose to which the funds of the organization are to be applied.

     

    1. Students may form associations at faculty or departmental levels to represent their interest in academic and extra-curricular activities.
      1. Associations along tribal or regional lines shall not be allowed among the students.

     

    1. Where a student organization as stated in clause III-1 above is in place, students shall channel any grievances, from whichever source, that affect the students collectively, through their organization leadership,  which must articulate the same to the administration with reasonable diplomacy and etiquette.

     

    1. By virtue of being representative of the students of North Coast MTC only, the student organization shall observe the following:
      1. Conduct all its meetings within the premises of North Coast MTC.
      2. Copy minutes of all meetings to the Director Student Welfare.
      3. Maintain clear records of all their activities, including financial records which will be audited at the end of every calendar year by the college auditor.

     

    1. The college management will always maintain an ‘open door policy’ to encourage dialogue for purposes of getting feedback and continuously improving academic and student welfare issues. In that regard the college management will not, for whatever reason, entertain the following:
      1. Organizing or participating in boycotts, strikes, riots and demonstrations by students
      2. Any student who contravenes rule(6a) above shall be guilty of gross misconduct and shall be liable to expulsion from the college.
      3. Publishing or participating in any public media discussion, on any matter touching on the college, without express permission from the college Managing Director.

     

    1. In addition to any other liability that may attach thereto, students remain accountable to the college in respect of their relationship with members of the general public and of conduct and utterances in matters that lie in the public domain wherefore.
      1. All correspondence to the press or other mass media by students or officials of student organization(s)or association(s), writing in their individual capacities, shall bear their names and private addresses; and not the college.
      2. All public statements affecting the college which are intended to be issued on behalf of any organization or association of students must receive prior written approval of the managing director.
      3. Any student who contravenes this rule shall be guiltyof misconduct and liable sanctions consistent with the seriousness of the matter at hand.

     

    3.0 THE CONDUCT OF STUDENTS

     

    The following provisions shall apply with respect to the conduct of students within, and in so far as it is applicable, outside the college premises.

    A.   General Conduct

    1. Students shall conduct themselves in accordance with the highest standards of integrity, personal discipline, decorum and morality and in particular shall:
    1.     Respect and adhere to all administrative and academic procedures, policies, guidelines, rules and structures established for the management, control,     governance and operation of the college;
    2.     Respect the rights and privileges of other members of the college community at all times;
    3.     Refrain from any conduct that might bring the college, faculty or its membersto disrepute or public odium; and
    4.     Carry themselves in all public places or forum with such humility and dignity as befits their status as mature and responsible citizens.

    B.   Dressing

    1. Students shall maintain the highest standards of personal hygiene and shall dress decently at all times within and outside the college premises.
    2. The dressing code for students during clinical attachment in health facilities and practical sessions in the college shall be clean white lab coats, fully buttoned up.
    3. No student shall be allowed to wear head scarfs, caps, hats or head gear of whatever nature in lecture rooms and during practical sessions, save as may be worn for religious purposes or as permitted by the Board of Management.

    C.   Substance Abuse

    1. Being a health related institution, it will be imperative that we lead by example in the promotion of healthy lifestyles by avoiding the following:
      1. Smoking of cigarettes, cigars, pipes or any other like substances,or chewingmiraa (khat) within the college precincts.
      2. Possession and/ or consumption of beer, wines, spirits, or any other alcoholic substance within the college premises.
      3. Any student who contravenes these rules (1a & 1b) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.
      4. Possession and abuse of heroine, bhang, cocaine, mandrax or any other narcotic or psychotropic substance is strictly prohibited within the college precincts and even outsides.

                                              i.    Any student who contravenes this rule (1d) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.

                                             ii.    Shall also bear the criminal liability prescribed by the written laws of Kenya.

    D.   Relationships among students and with members of staff

    1. Students shall co-exist with each other harmoniously regardless of sex, creed or religion, ability or disability, by being courteous and respectfully to one another; and avoid any insults and verbal indecency whatsoever.
      1. Swearing, cursing, blackmailing, threatening or any other use of indecent and abusive language whether verbal or through e-mails\letters, mobile phones or any other media is strictly prohibited whether directly to staff or students.
      2. Any student who contravenes this rule (1a) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.

     

    1. All students shall obey lawful orders from all members of staff, including teaching and supportive staff, and accord them respect.
      1. Students shall not insult or engage members of staff in any antagonistic verbal exchange.
      2. Any student who contravenes this rule (2a) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.

     

    1. No student shall engage in any physical confrontation, sexual assault or psychological torture or torment of another student or member of staff.
      1. Any student who contravenes this rule (3) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.
      2. Shall also bear the criminal liability prescribed by the written laws of Kenya.

     

    1. Students shall not engage in theft of property of their fellow students or members of staff.
      1. Any student who contravenes this rule (4) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.
      2. Shall also bear the criminal liability prescribed by the written laws of Kenya.
    2. Any property that is collected within the college premises and remains unclaimed shall be forwarded to the managing director’s office for safe custody.
      1. Any student who wishes to lay any claim on lost and found items shall be required to produce evidence of ownership.
      2. Any student found to have given false information in order to possess such items shall be guilty of gross misconduct and shall be required to surrender the same to the college administration.
    3. The college is a corruption free zone. Students shall not engage in bribery or any other corrupt activities.
      1. Any student who contravenes this rule (4) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.
      2. Shall also bear the criminal liability prescribed by the written laws of Kenya.
    4. Publishing of defamatory remarks concerning other students, the college or any of its members of staff and employees is strictly prohibited.
      1. Any student who contravenes this rule (4) shall be guilty of a serious misconduct and liable to severe sanctions including suspension.
      2. Shall also bear the criminal liability prescribed by the written laws of Kenya.

    E.   College Property

    1. College property shall be handled by all students with utmost care so as to ensure that the same is not lost, damaged, destroyed, wasted or vandalized.
    1.     All students shall ensure that any damage or destruction to furniture or any other property is reported to the class tutor or the director students and staff welfare as soon as is reasonably practicable.
    2.     Any student who wilfully damages, destroys, wastes, vandalizes or loses college property shall be guilty of serious misconduct and shall, in addition to being surcharged for full replacement of the damaged, destroyed, wasted, vandalized or lost property, be liable to suspension.
    3.     In case where loss, damage, destruction, wastage or vandalism of college property is not attributable to a particular student, a general surcharge shall be levied against all students involved in the activity from which the damage, destruction, wastage, vandalism or loss arose.
    4.     Every student has an obligation and a responsibility to ensure that the college precincts are secure.

    F.    Health

    1. Upon admission to the college, all students shall be required to pay a prescribed non-refundable medical fee to cater for out-patient treatment.
      1. Any student who is referred to a general, private or any other hospital for specialized/ further medical attention shall be required to bear the cost of such specialized medical attention.
    2. No student shall administer drugs, give prescriptions, administer injections or offer any such medical services to a fellow student or anyone else except under supervision during practical training.
      1. Any student who contravenes this rule shall be guilty of serious misconduct.
      2. Any student found in possession of un-prescribed drugs without any justifiable reason will be guilty of serious misconduct.
    3. Nothing in this rule shall stop anyone from administering first aid or basic life support in life saving emergencies.

    4.0 GENERAL RULES

      1. If any student reasonably suspects that a person has committed or is about to commit an offence within the college precincts, such student shall be required to report the matter to the security office, the managing director’s office or any other office of authority.
      2. Any student who becomes aware of a threat to security or is aware that someone has or is about to commit an offence and fails to report such threat shallbe guilty of serious misconduct and may be viewed as an accomplice and therefore liable to be charged alongside the offender.
    1. All students shall use the designated entrances when entering or leaving the college precincts and use designated paths while within the college precincts.
      1. Any student who contravenes this rule shall be guilty of misconduct.
      2. If the student has gained entry or exited through the fence, they will be required to mend the broken fence or to bear the cost of the repairs.
    2. Students shall not organize or hold parties or meetings within the college precincts without prior written permission of the managing director.
      1. Any student who contravenes this rule shall be guilty of serious misconduct.
    3. Any student reasonably suspected to have committed a crime shall be required to record a statement with the security office.
    4. Student must allow security checks, whether impromptu or otherwise, to be carried out in the hostels. If any student refuses to open doors to their rooms, lockers, drawers, cabinets, suitcases, boxes or any other locked places, the security personnel carrying out the security check shall have the option of breaking into such places or such items for purpose of implementing the security checks.
      1. Any student who inhibits or blocks security personnel from carrying out security checks shall be guilty of serious misconduct. Additionally, the student shall be required to bear the cost of repair of any broken doors and locks occasioned by the student’s refusal to co-operate with the security personnel.
    5. All vehicles and luggage entering and leaving the college precincts shall be subjected to a security search at the gate.
      1. Impromptu checks may be conducted on vehicle and luggage within the college precincts.
      2. Any student who inhibits or blocks security personnel from carrying out security checks on vehicles and luggage shall be guilty of serious misconduct.
    6. Any student suspected to have committed any felony under the penal code and sexual offence Act shall forthwith be handed over to the police for further action in accordance with the relevant law.
      1. No student shall be handed over to the police on account of being suspected to have committed crime within the college precincts without the authority of the managing director.
      2. Any student who is suspected of having committed a crime and becomes excessively violent shall immediately be handed over to the police lack of the Director‘s authority notwithstanding.
      3.  Nothing under this clause (7b) can be used to impede the police in their operations including but not limited to arresting students who are suspected to have committed cognizable offences within and outside the college precincts.
    7. Any student who is arrested or arraigned in a court of law to answer charges of a criminal nature shall inform the Managing Director of the arrest or arraignment within a reasonable time.
      1. Any student who is charged with a capital offence or convicted of an offence whose punishment is a custodial sentence of more than six months shall be discontinued from college automatically, until they apply afresh for re-admission.
    8. Any person not being a student who is suspected of having committed a crime within the college precincts shall be reported to the police for further action.
      1. Any student who witnesses the commission of a crime shall, if called upon, be required to record a statement with the police.
    9. All students are required to have in their possession receipts, invoices or any other prima facie evidence of ownership of their personal belongings.
      1. Any student who wishes to bring into the college precincts an item for which there is no prima facie evidence of ownership shall disclose details of the item to the security office at the time of bringing the item into the college precincts.
      2. The college shall bear no responsibility for any loss or damage to any property belongings to students or their guests while such property is in the college premise, unless it is duly registered.
    10. Hawking of any manner of wares whatsoever is strictly prohibited within the college precincts.
      1. The Managing Director may permit students to sell any merchandise by hawking or raffle tickets to raise money for specific charitable projects or for any other permitted cause.
      2. Any student who contravenes this rule shall be guilty of serious misconduct. In addition, their wares will be confiscated.

    5.0 ACADEMIC CONDUCT

    1. Students shall apply themselves diligently to their studies and the course for which they registered and shall in particular:
      1. Attend all lectures, tutorials, seminars, practical’s and other schedule courses or instructions. Continuous absences of a student from lectures, tutorials, seminars, practical or other scheduled courses or instructions for a period of ten consecutive days without permission from the director academics shall be deemed to have forfeited their studies.
      2. Refrain from any conduct whose consequence is to disrupt the operation of the academic programmes of the college.
      3. Comply with all other regulations, guidelines and rules made by the college, departments for the proper conduct of the academic programmes.
      4. Observe punctuality during all scheduled programmes.

     

    1. Once a student has been offered an opportunity to study at the college such student shall report on the date and time specified in the letter of admission.
      1. No student shall defer studies without written permission of the managing director.
      2. Deferment of studies shall be allowed provided that students will be required to complete their courses within seven years from the date of admission.

    5.0 DISCIPLINARY MECHANISM

    The following provisions shall apply to all disciplinary actions taken against students in respect of misconducts specified hereinabove, whether such misconducts are committed within or outside the college precincts:-

    A.   Disciplinary Authority

    For purpose of these rules, the Director acting on behalf of the Board of Management is the supreme disciplinary authority of the college and shall have power to inter alia:

    1.     Vary or add to the list of disciplinary misconducts specified herein. Such variation or addition shall be ratified and/or approved by the Board of Management.
    2.     Suspend any student suspected of having committed any misconduct under these regulations from the college pending disciplinary action.
    3.     Take any other measures necessary for operation of disciplinary procedures set out hereunder.
    4.     Any misconduct committed within the college prescient shall in the first instance be reported to the class tutor.
    5.     The class tutor shall if possible resolve the matter if it only constitutes minor misconduct.
    6.     If the misconduct is serious in the class teacher’s view, then they should refer it to the college disciplinary committee for further action.
    7.     There shall be an established disciplinary committee of the college, comprising of
    8.     The Managing Director of the college, as the chairperson,
    9.     The Director of Academics as the secretary,
    10.     Three other members,two of whom shall be academic staff.
    11.     The decision of the Board of Management on any disciplinary matter shall be final.
    12.     Any student who is the subject of disciplinary proceedings shall appear in person before the disciplinary forum and not by any representative whatsoever.
    13.     At all disciplinary proceedings before which a student is summoned, the student shall be entitled to a fair hearing and shall be accorded adequate opportunity to adduce any evidence in his/her defence.

    B.   Disciplinary Procedure

    C.   Penalties

    The disciplinary Committee shall have powers to impose any one of the following penalties:

    1.     A letter of warning or reprimand
    2.     Levy a surcharge for full replacement or repair of damaged, destroyed, wasted, vandalized or lost property.
    3.     Suspension pending investigation for not more than two weeks;
    4.     Expulsion and any other penalty viewed as appropriate.
    5.     In arriving at an appropriate penalty or combinations thereof the disciplinary authority shall be at liberty to consider past and present conduct of the student who is the subject of the disciplinary proceedings and not merely the immediate circumstances in furnishing the reasons for the disciplinary action.
    6.     The record and decision of any disciplinary action taken against a student shall form part of the student’s record.
    7.     Any student who is expelled or discontinued from the college shall forfeit all moneys paid to the college.
    8.     Nothing in these rules shall be read so as to impede the power of departments’, faculties, the Academic Board and the Board of Management to make rules in respect of the administration of academic affairs of the college.
    9.     These rules and any decisions made pursuant thereto by the disciplinary authority hereinabove shall not derogate from the right of the police or any members of the public so entitled, to bring any civil action or to institute criminal proceeding in respect of the same set of facts against a student in a court of law; nor shall anything herein preclude the state from taking any action which it may deem necessary against any student in the interest of security and public order.

     

     

  • Computer Lab Rules and Regulations

    COMPUTER LAB RULES AND REGULATIONS

    North Coast Medical Training College

     

    1.            All general rules and regulations of the college also pertain to students within the computer lab.

    2.            Students shall conduct themselves with responsibility and maturity while in the computer lab.

    3.            Upon registration at the college, all students shall automatically be members of the North Coast MTC computer lab.

    4.            The college Computer Lab shall remain open on weekdays from 8:00 am to 5:00 pm under supervision of the librarian and from 7:00 pm to 10:00 pm under supervision of the student in charge. The library shall open at 9:00am and close at 4:00pm on Weekends and public holidays under strict supervision of the students in charge of the library and computer lab. The college administration reserves the right to review library hours.

    5.            A student representative will be assigned for the computer lab

    6.            Scheduled computer lab classes and other official college functions have priority over individual use of the computer lab.

    7.            Silence shall be observed in and around the computer lab.

    8.            Making phone calls in the computer lab is prohibited but phones may be carried when on silent or vibration mode.

    9.            The following items are not allowed in the computer lab:

    a.            Bags, over-coats and lab coats

    b.            Foodstuffs and drinks and consumption of the same

    10.          All students will receive a username and a password to log into computers of the computer lab. Upon first usage you will be requested to change the password. Students should only use their own username and are not allowed to use the username to someone else or give their username and password to someone else to use.

    11.          Students should log out of the computer they have used before leaving the computer lab.

    12.          The computer lab assistant holds several CD’s and DVD’s on medical topics. They can be requested for and should be returned to the computer lab assistant once the student leaves the computer lab. Students are not allowed to take those CD’s and DVD’s out of the computer lab.

    13.          Students may not install, alter, or delete any software program on any computer.

    14.          Learning materials which are allowed to be copied onto personal memory sticks, CD’s or DVD’s will be indicated as such.

    15.          Students are not allowed to copy any programs or learning materials lacking the indication mentioned under 10 unless they are given explicit permission by the computer lab assistant to do so. The computer lab assistant has the right to inspect the contents of personal memory sticks, CD’s or DVD’s.

    16.          Students are not allowed to display, watch, send, or forward offensive, pornographic or material otherwise unlawful or disturbing to others.

    17.          Students will be given a personal directory on the computer to store their materials. Any work saved on the computer outside this directory is liable to deletion without notice. The ICT department makes effort to protect files stored on its system from access by anyone other than the authorized individuals. However, we cannot guarantee the confidentiality of any files stored on the system.

    18.          Any printing in the computer lab will be at a cost recovery fee which will be at the cost of the individual student. Photocopying can be done in the library.

    19.          The computer system is protected by a firewall and antivirus. However, students are requested to use all measures to ensure that their personal devices for storing information do not contain viruses and that they do not open email suspected to carry viruses or damaging computer programs.

    20.          Any attempt to circumvent system security, uncovering security loopholes, guess others’ passwords or access codes, or in any other way gain unauthorized access to local or network resources is strictly forbidden and violation is considered serious misconduct.

    21.          Students shall not invite or allow friends, relatives and other persons who are not duly registered members of the computer lab to accompany them to the computer lab.

    22.          Students are not permitted to use the computer lab of the college for private business purposes or political campaigning or for mass mailing.

    23.          Any problem with the functioning of any equipment in the computer lab or the software should be reported immediately to the computer lab assistant. Students are not allowed to attempt to repair any equipment themselves.

    Any conduct that contravenes the above computer lab rules will amount to misconduct

    24.          The computer lab assistant shall have the power to exclude any student from the use of the computer lab for a period not exceeding one week if in his / her considered opinion the student has significantly disregarded the foregoing rules and regulations or for any other justifiable cause.

    25.          The computer lab assistant through the class tutor shall inform the Disciplinary Committee if in his / her considered opinion the student persists in his / her misconduct.

  • Hostel Rules and Regulations

    North Coast Medical Training College

    HOSTEL RULES AND REGULATIONS

     

     

    1.     The college does not guarantee accommodation to students offered admission at the institution.
    2.     Accommodation at the college is not obligatory but optional
    3.     The general rules and regulations of the college also pertain to the students while being accommodated within the college.
    4.     Students shall conduct themselves with responsibility and maturity while in residence at the college.

     

    Allocation and vacation of the rooms

    1.     Adhere to the allocation of rooms as determined by the Director Student and Staff Welfare. Change of rooms once allocation has been done shall not be allowed without written permission of the Director Student and Staff Welfare.
    2.     Upon allocation of hostel rooms, all students shall be required to sign a hostel entry form confirming the content and the state of the room occupied. All students will be allocated a bed and mattress. The first occupant of the room will be issued with a padlock and one key. Students are responsible for making additional keys sufficient for all the students in the room.
    3.     Upon vacating the room, an exit check will be made together with the warden to the room to confirm that all items are present and the room is in a tenable condition save for reasonable wear and tear.
    4.     Upon confirmation of the tenable state and a clearance form will be completed and signed by the warden.
    5.     Except with written permission of the Director Student and Staff Welfare vacate all rooms during college vacations and when on practical attachments.

     

    Entry to the hostels

    1.     The hostel gate will be locked daily at 5:00 pm after which students should use the main college gate. Any students coming into the hostels after 7:00pm shall be required to satisfactorily identify themselves before being granted entry into the college and hostel compound.
    2.     Reception and meeting of visitors is allowed within the College premises but not in the residential areas (hostels and surroundings) unless after being given permission by the Head of Department or the Director Student and Staff Welfare.
    3.     Non-resident students of the college are allowed to use the premises and communal facilities of the hostels when participating in academic activities together with resident students.
    4.     Male students shall not enter or be entertained in the female student’s hostels. Similarly, female students shall not enter or be entertained in the male student’s hostels.
    5.     Accommodate no visitors in the rooms. Any student contravening this rule shall be guilty of serious misconduct.

     

    Caretaking of the equipment and the hostels

    1.     Remove no furniture or equipment from their rooms or any other part of the hostels except with permission of the Head of Department or the Director Student and Staff Welfare. Report any lost, broken or missing items immediately to the Director Student and Staff Welfare and keep rooms and common facilities clean, hygienic and tidy.
    2.     Any missing items and / or fittings in the rooms as compared with the hostel entry form shall be surcharged on the student concerned by either replacing the items or paying the full costs of replacement.Damaged items or fittings must be repaired or paid for in full before the clearance form will be signed.
    3.     Cooking or heating liquids, tampering or modifying with the electrical wiring and use of any electrical appliances save as expressly provided for in these rules is strictly prohibited. Any student contravening this rule shall be guilty of gross misconduct. Use of the following electrical appliances in the room is allowed:
    4.     Charging of mobile phone
    5.     Use of laptop or personal computer
    6.     To get clearance for use of any other electrical device, written permission from the Director Student and Staff Welfare is required
    7.     Students tampering with or vandalizing appliances, wiring, piping, or other elements of the buildings and / or the hostel premises in general shall be guilty of gross misconduct.

     

     

    Good “neighbourship”

    1.   Strive to live peacefully together. Refrain from acts of aggression and behaviour that is likely to cause annoyance or disturbance to others.
    2.   Do not display obscene literature; graffiti; nude pictures, photographs, or paintings; pornographic materials or other indecent objects anywhere in the hostel premises.Any student contravening this rule shall be liable to bear the cost of repainting the door, wall, window or room in question to the satisfaction of the accommodation officer.

     

    Any student who contravenes any of the hostel rules unless otherwise specified above shall be guilty of misconduct.

  • Library Rules and Regulations

    LIBRARY RULES AND REGULATIONS

    North Coast Medical Training College

     

    1.            The general rules and regulations of the college also pertain to the students within the library.

    2.            Students shall conduct themselves with responsibility and maturity while in the library.

    3.            Upon registration at the college, all students shall automatically be members of the North Coast MTC library.

    4.            The college library shall remain open on weekdays from 8:00 am to 5:00 pm under supervision of the librarian and from 7:00 pm to 10:00 pm under supervision of the student incharge. The library shall open at 9:00 am and close at 4:00 pm on Weekends and public holidays under strict supervision of the students in charge of the library and computer lab. The college administration reserves the right to review library hours.

    5.            Students will be allowed to borrow books from the library only when the librarian is on duty.

    6.            Four student representatives will be assigned for the computer lab and the library

    7.            Silence shall be observed in and around the library.

    8.            Making phone calls in the library is prohibited but phones may be carried when on silent or vibration mode.

    9.            The following items are not allowed in the library:

    a.            Bags, over-coats and lab coats

    b.            Foodstuffs and drinks and consumption of the same

    c.             Audio and video equipment (including Ipods, Mp3 players etcetera)

    10.          Students are allowed to take books and journals from the library shelves of North Coast MTC and to read them within the library area.

    12.          Students shall leave books or journals at the reading tables after use. Students should not return books or materials to the shelves themselves but leave that to the library staff.

    13.          Books designated by the librarian as reference books are kept at a designated area under the custody of the librarian. They can be requested for and should be returned to the librarian once the student leaves the library. Students are not allowed to take reference books out of the library area.

    14.          Any student who wants to borrow a non-reference book from the college library shall be required to produce their North Coast MTC identity card. It is not allowed to use another student’s identity card for purposes of borrowing books or materials from the library.

    15.          Students shall be allowed to borrow a maximum of two books from the college library for a period not exceeding seven days. Failure to return books or materials before or at the required time shall attract a fine of 5 KES per day for the first one week (seven days) and 10 KES per day for any additional day thereafter.

    16.          Students shall ensure that the books or library materials they intend to borrow are in good condition prior to borrowing. Any student who loses or returns a book or other library materials in a torn, worn-out, or written in / highlighted condition shall be required to bear the cost of replacing or mending it to a condition satisfactory to the librarian.

    17.          Students should allow the library staff to carry out inspection when leaving the library.

    18.          Students shall not invite or allow friends, relatives and other persons who are not duly registered members of the library to accompany them to the library.

    Any conduct that contravenes the above library rules will amount to misconduct

    19.          The college librarian shall have the power to exclude any student from the use of the library facility for a period not exceeding one week if in his / her considered opinion the student has significantly disregarded the foregoing rules and regulations or for any other justifiable cause.

    20.          The college librarian through the class tutor shall inform the Disciplinary Committee if in his / her considered opinion the student persists in his / her misconduct.

 

North Coast MTC

North Coast Medical Training College

P.O. Box 1045 - 80109 Mtwapa Kenya

Tel : 0708 235 208, 0713 788  077

E-mail:info@northcoastmtc.net

Website: www.northcoastmtc.net